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Reporting Database - Assessment Page

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Modified on 2011/06/29 13:56 by Ryan Reif Categorized as Reporting Database

Overview

The assessment's page is a central location where all its information can be found. This information includes: the latest data entered in the database, its electronic files, and if set up, data monitoring.

General Information



Assessment Name

What is the community's name or how is it referred to?



Assessment completed on

On what date was the assessment initially completed? Format is MM/DD/YYYY



GPS Latitude and Longitude

These numbers are in decimal format and include the direction (north, south, east and west). To convert from another format to the decimal format, click on the Open GPS converter button.



Population

The population is the local population for the community. This includes the anticipated people served as well as the people who are not antcipated to be served.



Anticipated People Served

These are the people who will receive drinking and cooking water from the water treatment system.



Feasible

If the assessment can accomplish Water Mission's mission statement, to provide access to safe water and the opportunity to hear the living water message, and can meet the technological and socioeconomic requirements for a sustainable system, it is feasible.

Sometimes the feasibility of a project can change. For example, after an assessment was thought to be feasible, an unfilterable contaminant in the water source means that safe water cannot be produced cost-effectively. In this case, it the feasibility would be changed from Yes to No.



Priority



  • Very high - only label 1-3 assessments with a very high priority. It means that action must be taken immediately.
  • High - only label 3-5 assessments with a high priority. It means that quick action should be taken, if it is possible.
  • Normal - all other assessments belong in the normal priority.



Budget

The budget is generated from the project brochure powerpoint template or from another approved method. This number is in US dollars.



Assessment notes

If pertinent assessment information doesn't fit in the above fields and you would like to kept track of it, it should be entered in the assessment notes section.



Project manager

Who is overseeing and coordinating the implementation of this project? This is normally a country director or country coordinator.



Country

In which country is the project located?



Partners

Type in the local partners who are helping with this project in some way. For example, there may be a partner for the enclosure's production, one for the H&H training, and/or one for evangelism. Sometimes, this may be the same partner. To save multiple partners without hitting Update multiple times, the Save partner button can be clicked after each partner's name and type is typed in.



Partner name

What is the local partner's name or how is it referred to?



Partner type

How are they involved with the project?

Funding



Funding notes

Any important information can be stored here.



Existing proposals

If there is a proposal associated with this assessment, it will show up below when entered on the proposal's page.



Email the addresses when the project is approved and commissioned

Email address(s) of people who should be notified when the assessment is approved and when the commissioning report is received. Separate multiple email addresses with a comma. Examples:

  • jwaller@watermissions.org
  • jwaller@watermissions.org, djordan@watermissions.org

Follow-ups

Follow-ups are entered when the community is visited to do something and a formal report is not necessary. For example, if a pump needs to be replaced in between two quarterly reports, the pump replacement would be saved under the follow-up section and not under the reports section.



Follow-up date

When did the follow-up occur?



Follow-up reason

Why was a follow-up necessary?



Follow-up system functionality

How is the water treatment system functioning?
  • running well - the system is providing safe water as intended
  • running poorly - the system is not providing as much water as intended
  • not running - the system is not providing water
  • not applicable - this field does not apply because the system has not yet been installed or another similar reason



Follow-up notes

What was the result of the follow up?



Follow-up with

Who was followed up with (which person or organization)?

Implementation details



Installation type



  • Community Development - This is for a community that normally does not have access to safe water. There is therefore a long-term need.
  • Disaster Response - This is when a system is temporarily installed in response to an increased demand for safe water. This could be because of an outbreak of a waterbourne disease, the loss of municipal treatment plants, flood, or something else. This is a short-term need.
  • Disaster Response transitioned to Community Development - This is for a installation that started as a Disaster Response, then because of a long-term need, the system was left for the local people. In this case, there are two numbers for the people served, the number during the disaster "Total people served (Disaster Response)", and the number after the local community has recovered "Total people Served (Community Development)".



Installation status



  • Complete - This is when the installation has been complete.
  • Stalled - Stalled means you are waiting for something that is preventing the installation for a large period of time.
    For example if a safe water committee has to be restructured and it takes 3 months or an enclosure needs to be made that takes 2 months. Stalled should only be used if you think something isn't going to be done for a while.
  • Retrieved - A system was installed, but has been taken back because the safe water committee was not able to maintain their end of the memorandum of understanding.
  • Please select - This is for others like Not complete or in process.



Installation date

This is the date when the installation occurred. It is in MM/dd/yyyy format.



Total people served

This number is updated when each quarterly report is submitted. For example, if 1500 people were being served initially by the system, then 200 more people started using it after 3 months, the total people served would be 1500+200, or 1700.



Latrines constructed

This is the number of latrines that have been constructed in the community.



Total people served with latrines

This is the number of people that have access to use the latrines that have been constructed in the community.



Installation notes

If pertinent installation information doesn't fit in the above fields and you would like to kept track of it, it should be entered in the installation notes section.



Health and Hygiene notes

Any notes on the H&H portion of the project.



Living Water notes

Any notes on the evangelism part of this project.



Microenterprise development notes

Any notes on microenterprise.



Reports

If more than one report needs to be submitted, the Save report button can be clicked after each report has been entered. You can also click on Update and Edit multiple times to enter the reports as well.



Report link

Select the name of the file that has the details of the report. This must be uploaded by first clicking on the View and upload files button and then on the Upload a file to this folder button. Once the file has been uploaded, if it doesn't appear in the drop down list, click Update and then Edit again.



Report type

These are the standardized reports we track at Water Missions. If there is a custom report that is special to this assessment, it does not belong here. The project brochures, commissioning report and quarterly reports can be uploaded to the server through the View and upload files button and it can be described in a notes section.



Report status



  • Complete - This is for completed reports.
  • Skipped - This is for reports that were skipped because of uncontrollable circumstances.
  • Not applicable - This is for assessments that were done before these reports were required.



Report's system functionality

How is the water treatment system functioning?
  • running well - the system is providing safe water as intended
  • running poorly - the system is not providing as much water as intended
  • not running - the system is not providing water
  • not applicable - this field does not apply because the system has not yet been installed or another similar reason



Report date

This is when the report was completed (when the community was visited, not when it was typed or written).



Report notes

Any information about the contents of the report that should be known on a quick inspection should be here. Examples are:

  • Everything works well
  • Needs new pump
  • Operator needs additional training

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