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Appendix 4

Memorandum of Understanding Between Country Program Office and Local Partner

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Memorandum of Understanding
Country Program Office

Water Missions International (WMI) is a nonprofit 501(c) (3) Christian engineering organization headquartered in Charleston, South Carolina, USA, dedicated to providing sustainable water systems for emergency response and community development. WMI’s mission is to provide sustainable access to safe water and an opportunity to hear the "Living Water" gospel message of Jesus Christ in developing countries and disaster areas. WMI seeks to fulfill this mission by partnering with community-based individuals or groups which will maintain and sustain these water systems to provide clean, safe water for the local communities in which they live.

The goal of this partnership is to share the “Living Water” gospel message of Jesus Christ and to bring clean, safe water to the people of (COMMUNITY) on a sustainable basis. These will be accomplished by:
  1. WMI providing and installing (SPECIFIC INFORMATION ON EQUIPMENT PROVIDED), hereafter referred to as the “GIFT” for (LP) to own and operate in order to provide clean, safe water for the people of (COMMUNITY).
  2. WMI providing technical and financial resources to provide and install the “GIFT” to (LP).
  3. WMI providing training to (LP) for the operation and maintenance of the “GIFT” and proper Health and Hygiene practices.
  4. (LP) providing the security, operation and maintenance of the “GIFT”.

  • Assist with completion of survey information and application for the “GIFT” (LP)
  • Assist with the securing of funding (WMI)
  • Prepare and educate (COMMUNITY) to receive the “GIFT” (LP)
  • Assembly and start-up of the “GIFT” (WMI)
  • Arrange transportation of the “GIFT” to (COMMUNITY) (WMI)
  • Provide secure storage or warehousing (LP)
  • Arrange transportation of the “GIFT” within (COMMUNITY) (LP)
  • Coordinate installation and training for the “GIFT” (WMI/LP)
  • Monitor the sustainability of the “GIFT” and provide periodic reports (LP)

It is understood that the length of the partnership will extend as long as the mutually agreed upon goals and objectives are being met. Three, six and twelve months after each system installation, (LP) will provide a System Assessment Report using WMI reporting guidelines to assist in the evaluation of the system installations and impact on the community of (COMMUNITY). In addition, at the conclusion of each calendar year (LP) will provide an Annual Assessment Report using WMI reporting guidelines to assist in the evaluation of the success of the partnership.

If circumstances of events occur which considerably alter this agreement, this information will be communicated to the partner in a timely manner and a new course of action will be mutually agreed upon. If any problems related to project implementation arise, these will be resolved with consultation of WMI. At times, WMI may at its discretion monitor the use of the “Gift”. In the event that the “Gift” is used for any other purpose that intended in this Agreement, or the “Gift” is not properly maintained to benefit the people of (COMMUNITY), WMI reserves the right to terminate this Agreement.

Both WMI and (LP) understand that the communication of the good news of Jesus Christ will be carried out by local ministry partners committed to the Living Water message. All ministry partnerships are built on shared Christian values and a common agenda.

WMI will supply the “GIFT” to (LP) on the following conditions:
  • (LP) accepts the responsibility for the safe keeping, security, operation and maintenance of the “GIFT”.
  • (LP) will make all necessary arrangements with any applicable Government Authorities and Community Organizations for the installation and operation of the “GIFT” before it is installed, and have these confirmed in writing.
  • Each water purification system must have a concrete pad on which to stand and a secure building where it can be housed once it is installed. Installation will only be done after all setup requirements are met. When the pad and housing are in place, the water purification system will be brought to the site and installed.
  • (LP) is responsible for establishing an organizational structure (Management Committee) for ongoing management and operation of the “Gift”, which will be reviewed and agreed upon in advance by WMI. It is important that the receiving community value the clean, safe water they are receiving, and that funds are available to maintain and operate the “Gift” and provide for needed supplies (ex. Operator salary, chlorination tablets, generator fuel, maintenance parts). To accomplish this, these ongoing costs may be provided by (LP) as a free service to (COMMUNITY) or a small standard charge may be made for the clean water provided to (COMMUNITY). This fee must not exceed 7% of the average person’s wages. However, no one is to be denied access to the clean water based on inability to pay, and individuals who are determined to be unable to pay for the water are to be permitted to receive the water as a charitable benefit. This fee structure must be agreed to in advance in the community and strictly monitored by the Management Committee.
  • The water purification systems are only to be operated by people who have been trained. Operation of these systems may only be performed by designated Operators, appointed by the Management Committee, who are trained in its operation. At least two Operators should be trained in the working and maintenance of the equipment.
  • They may be paid a salary for this work on terms agreed in writing by the Management Committee.
  • The Management Committee should appoint two members to jointly monitor the operation of the “Gift” and the service being provided to the community on a weekly basis. The funds taken must be properly accounted for and records kept and reported to the Management Committee on a regular basis. The funds may only be used by the direction of the Management Committee. Any technical problems with the “Gift” are to be immediately communicated to WMI.

The following signatures indicate agreement to all the conditions, requirements and terms of this Memorandum of Understanding.

For (LP)

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